You can use the Attendance Worklist to confirm student attendances and to update any unconfirmed attendances.

You can also use this worklist to see full attendance and progression confirmation history for your students. This will give you a better overview of when they can expect to be paid.

You must provide student attendance and progression details at the start of each term. This will tell us whether they’re eligible to receive WGLG FE payments. When you confirm a student’s attendance, this will release a payment into their account.

Students can highlight that they’re experiencing extenuating circumstances on their WGLG FE Learning Agreement. You can select the Extenuating Circumstances radio button on the Maintain Course Details tab to record this when you enter their agreement details on the Learning Centre Portal. This will remind you to consider the student’s situation when you mark attendance.

• term
• attendance status
• progression status

Confirming attendance

To confirm attendance, select the In Attendance or Not In Attendance radio button for each student on your list, then select Save.

In Attendance means that the student has met your Learning Centre’s attendance criteria. This includes any authorised absences. Selecting this option will release a WGLG FE payment into the student’s account. Students are entitled to WGLG while they are in learning which can include full time study, study leave and blended learning.

Not in Attendance means that the student has not met the attendance criteria set by your Learning Centre. If you select this option, no WGLG FE payment will be released into the student’s account.

Confirming progression

To confirm progression, select the Progressing or Not Progressing radio button for each student on your list, then select Save.

Progressing means that the student is progressing on their course.

Not Progressing means that the student has not progressed for this term, as their course is at the same or a lower level as they previously studied.

Reviewing attendances in bulk

A new export function is now available from the Attendance Worklist screen. This means that you can export the Attendance Worklist to your own local systems.

Please note this export should always be used in accordance with the Data Sharing Agreement held between the Student Loans Company and Learning Centres.  Each Party undertakes to the other that it shall comply, when applicable, with the obligations of a Controller under the provisions of the UK GDPR and undertakes that it will only process Personal Data as is necessary to perform its obligations under the Agreement in accordance with Data Protection Laws. 

This means that you can only hold personal data for as long as you need for it to be used for its stated purpose, and the data from the new attendance worklist should be deleted as soon as the attendance confirmations have been processed.