You can download a copy of the EMA Learning Agreement from the Learning Centre Portal. This is in PDF format, so you can complete or partially complete it and save it for later. You can complete the agreement in hard copy or electronically. We hope this helps to save you time when you’re going through the process with your students.

You must not alter the wording or format of the EMA Learning Agreement to suit your Learning Centre. Please contact us if you have any questions.

Language preference

Both the EMA application form and the EMA Learning Agreement form ask the student to confirm which language they’d like us to contact them in. We’ll continue to send out all letters and documents in both English and Welsh to every student. The language preference will dictate the language of any text messages we send them.

Once this preference has been captured on the EMA Learning Agreement, you should also enter it on the Maintain Learning Agreement tab of the Learning Centre Portal.

How to update an EMA Learning Agreement

The quickest way to find any students who need to complete their EMA Learning Agreements is by using the New approved applications indicator on the portal Home page.

1. Sign into the Learning Centre Portal. The New approved applications indicator is at the top of the Home page.
   
   
2. Select the number of applications the indicator shows. This is a hyperlink that will take you to the list of students who need to sign their EMA Learning Agreements to begin receiving payments.
   
   
3. Find the student you're looking for and select their surname. This is a hyperlink that will take you to the Maintain Learning Agreement tab for that student.
   
   
4. Fill in the student's EMA Learning Agreement details, then select Save.

The details you need to enter are:

• course start date
• course type
• Part 1 confirmation
• language preference
• consent to share
• extenuating circumstances if relevant

Once you’ve entered this information, the system will allow you to confirm the student’s attendance.

You can also update EMA Learning Agreements through the Worklists area of the Learning Centre Portal.

1. Sign into the Learning Centre Portal.
   
   
2. Go to Worklists and open the Application Worklist.
   
   
3. Select the relevant year from the Academic Year dropdown.
   
   
4. Go to the Application Status dropdown and select Approved – outstanding LA.
   
   
5. Select Search. This will bring up a list of students who need to sign their EMA Learning Agreements to begin receiving payments.
   
   The Days since approval column shows how many days it has been since we approved the student’s application. The student should sign their EMA Learning Agreement within 10 working days from approval or the academic year start date we’ve told you, whichever is later.
   
   
6. Find the student you're looking for and select their surname. This is a hyperlink that will take you to the Maintain Learning Agreement tab for that student.
   
   
7. Fill in the student's EMA Learning Agreement details, then select Save.

Learning agreements should be signed before you break for the summer holidays. The deadline to sign them is the end of the academic year. If the student cannot do this due to compelling personal reasons, they must sign no later than the end of the first month (September) of the next academic year.