Guidance notes for EMA Learning Centres in Northern Ireland

Version 1.0 - Last Updated: 19 May 2023

Notes to help you manage the EMA scheme in Northern Ireland.

Introduction

What is the EMA scheme?

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The purpose of these guidance notes

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EMA promotion

Promoting the EMA scheme

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Main messages about EMA

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Eligibility

Household income

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Eligible courses

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Multiple Learning Centres

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Sample checking

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Application process

New student applications

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Returning student applications

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Backdated weekly allowance payments

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EMA Learning Agreements

What are EMA Learning Agreements?

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Content of the EMA Learning Agreement

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Example completed learning agreement

An example of a completed learning agreement
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Nominated Person EMA Learning Agreement Form

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Signing the EMA Learning Agreement

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EMA Learning Agreement Part 1

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EMA Learning Agreement Part 2

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Bonus review meetings

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EMA Learning Agreement status

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Change of circumstances

Students changing courses

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Students changing school or college

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Repeat study

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Holidays

Entering your Learning Centre's holidays 

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The 'two day rule'

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Attendance during holidays

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Attendance

Attendance

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Course start date

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Recording and collating attendance

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Submitting attendance confirmations

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Changing attendance confirmations

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Telling students about attendance decisions

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Absence

Absence

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Authorised absence

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Unauthorised absence

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Illness

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Maternity and paternity related absence

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Bonuses

Bonus payments

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Authorising and releasing bonus payments

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Timing of bonus payments

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Bonus payments made in error

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Appeals

Appeals about EMA entitlement

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Appeals about attendance and bonus payments

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Record keeping

Record keeping

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Audit advice

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Targeted bulk erasure of data

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