Attendance quick guide

Students must complete and sign their WGLG FE Learning Agreements before you can confirm their attendance.

You should apply your Learning Centre’s general attendance and absence policy to any WGLG FE students who have not been in attendance. Use this policy to decide if the absence was authorised or unauthorised.

If a student has an authorised absence, you should mark them as in attendance for that period.

An authorised absence could be, but is not limited to, one of the following:

university or college visit
school sports day or match
work placement integral to the course
study leave
family emergency
medical appointment
school closure

When you’re confirming attendance, be aware of any students who have said they’re experiencing extenuating circumstances on their WGLG FE Learning Agreement. You should consider these circumstances to ensure no student is disadvantaged.

When you look at the Maintain Course Details tab of the Learning Centre Portal, these students will have a tick in the Extenuating Circumstance column.

How to confirm attendance

Sign into the Learning Centre Portal.
Go to the Worklists section.
Select Attendance Worklist.
Select the term you want to confirm attendance for.
Select Search to bring up the list of students.
To confirm attendances individually, select the In attendance or Not in attendance radio button for each student.
Mark all students as Progressing or Not progressing on their course.
Select Save.

In term 1, you must confirm attendance after the student has been in attendance for 2 weeks. You must also confirm that the student remains enrolled and continues to attend at each term.

The two-week rule applies for term 1 only. There is no specific time frame for the following 2 terms, but we expect you to confirm attendance as soon as possible. This ensures your students receive their funding without a delay. Keep in mind that students may rely on their WGLG FE payments for travel or other costs related to their study.

Changing attendance status

If you change a student’s attendance confirmation from 'not in attendance' to 'in attendance', the student will receive a backdated payment.

If you change a student’s attendance confirmation from 'in attendance' to 'not in attendance' or 'on holiday', the student will be in overpayment. This can be stressful for a student to go through. It is therefore very important that you have the evidence, register or authorised absence confirmation before you mark a student as in attendance.