To view all applications, go to Worklists, open the Application Worklist tab and select Search.

You can also use the following search criteria to narrow down the results:

• customer reference number
• first and last name
• date of birth
• groups
• application status
• days since approval

Select a student’s surname to go to their record where you can:

• update their WGLG FE Learning Agreement
• withdraw, suspend or reassess the student
• confirm the student’s attendance

You can also remove multiple students straight from the Application Worklist. To do this, select the Remove checkbox for the relevant students, then select Save.

Application Worklist Export

An export function is also available from the application worklist screen. This means you can export the application worklist to your own local systems.

You must always use this export in line with the Data Sharing Agreement held between the Student Loans Company and learning centres. Each party agrees with the other that it will comply, when applicable, with the obligations of a controller under the provisions of the UK GDPR. They agree that they will only process personal data as is necessary to perform its obligations under the agreement in line with data protection laws.

This means that you can only hold personal data for as long as you need to use it for its stated purpose. You must delete the data from the new application worklist as soon as you have processed the applications as necessary.

Days since approval

You can use the Days since approval option to work out when the period of 10 working days to sign a WGLG FE Learning Agreement will begin.

Students have 10 working days to sign their agreement. We begin counting this from the day their application is approved or the WGLG FE academic year starts, whichever is later. We'll tell you the start date of the WGLG FE academic year, usually in August, before the academic year begins. We’ve also added the Days since approval option to the portal to help you meet the 10 day service standard.

The number of days in the search results is also a hyperlink. Selecting this will take you straight to the student’s WGLG FE Learning Agreement.

Auto Rollover

The Auto Rollover indicator shows when an eligible returning student has been automatically rolled over into the new academic year.

We will automatically roll over any eligible returning students, but you can remove and restore applications as needed.