Summary of your responsibilities

The main tasks you need to do are:

• promote awareness of EMA to all current and prospective students

• ensure that students are identified on the Learning Centre Portal
  
  
• ensure your Learning Centre Portal users are properly trained in the administration of EMA
  
  
• ensure eligible students know how your school or college administers EMA
  
  
• confirm on the Learning Centre Portal that the student is enrolling on an eligible course
  
  
• confirm the date that the student has commenced their course on the Learning Centre Portal
  
  
• confirm on the Learning Centre Portal that you and the eligible student have signed the EMA Learning Agreement
  
  
• retain all records relating to EMA, including attendance records and EMA Learning Agreements, for 7 years
  
  
• submit weekly attendance confirmations on the Learning Centre Portal, showing whether or not eligible students are in attendance for EMA purposes
  
  
• ensure eligible students know about an established appeals process at your school or college
  
  
• make your appeals process available if students want to appeal about the signing of their EMA Learning Agreements or about the weekly attendance confirmations
  
  
• tell us immediately if you become aware that a student may be committing fraud in applying for EMA – you can find fraud guidance on the Learning Centre Portal

• ensure students know they can apply online but can have a paper application if needed

You can use the Award Letter that all EMA students receive to help identify them on the Learning Centre Portal. However, keep in mind that this letter contains personal and financial information, so students have the right to refuse to show it to you.